Following is a guideline of general procedures and restrictions that apply to any person or organisation holding a special event at a Douglas Shire Council Venue. You can find a full list of Council events available for hire, here.

If you have any queries regarding the following information, please contact Council.

  • Procedure/processing time for applications – Written applications are to be submitted a minimum of two weeks prior to the event.
  • Fee structure – Fees may be charged and are dependent on the event.
  • Hours of operation for holding a special event – Dependent on venue and function.
  • Bond/deposit required – Is usually required but is dependent on the event (e.g. potential ground damage)
  • Insurance requirements – Yes – Public Liability cover: $20,000,000 with Douglas Shire Council to be noted on policy as an interested party.
  • Capacity limitations – Dependent on venue and function.
  • Hours for set-up and clean-up – To be negotiated with Council upon application.
  • Vehicle access – Prior permission required for vehicles to drive onsite.  Number of vehicles to be included in application.
  • Parking facilities – Variable.
  • Erection of structure – Only temporary structures permitted with details to be submitted to Council.
  • Alcohol consumption – Alcohol may be consumed at venues but this is subject to State licensing requirements.
  • Special effects (e.g. fireworks, lasers) – Special effects are permitted subject to appropriate approvals (Contact Local Laws department on 4099 9444).
  • Access to power and water – Available (cost for use charged to the hirer).
  • Access to existing amenities – Access to existing amenities is variable and needs to be confirmed with Council.
  • Amplified music – Will be considered as part of the application for approval process.
  • Noise levels – Not to exceed State requirements. Contact Council’s Development and Environment department on 4099 9444.
  • Food requirements – Contact Council’s Development and Environment department on 4099 9444.
  • Waste management and clean-up requirements – to be arranged by event organiser. Contact waste contractors.
  • Additional comments/requirements: for bookings please contact Council on 4099 9444.

Phone (07) 4099 9444 or email