Council holds regular meetings of its Ordinary Meetings and may from time to time call a Special Meetings. Any changes to meetings dates or times are advertised.
The Mayor presides over all Ordinary and Special Council Meetings.
The Ordinary Meeting of Council will generally be held on the fourth Tuesday of each month at 10am. The Meetings will held at the Council Chambers, Council Administration Building, 64 Front Street, Mossman.
Each meeting remains open and transparent to the public through a scheduled video live stream. With the exception of items discussed in a ‘closed’ session, meetings are open to the public.
Meeting Schedule
Ordinary Council Meetings:
Day | Date | Time |
Friday | 31 January 2025 | 10:00 AM |
Tuesday | 18 February 2025 | 10:00 AM |
Tuesday | 25 March 2025 | 10:00 AM |
Tuesday | 29 April 2025 | 10:00 AM |
Tuesday | 27 May 2025 | 10:00 AM |
Tuesday | 24 June 2025 | 10:00 AM |
Tuesday | 29 July 2025 | 10:00 AM |
Tuesday | 26 August 2025 | 10:00 AM |
Tuesday | 30 September 2025 | 10:00 AM |
Tuesday | 28 October 2025 | 10:00 AM |
Tuesday | 25 November 2025 | 10:00 AM |
Tuesday | 9 December 2025 | 10:00 AM |
Agenda & Minutes
Agendas and Minutes from July 2024 are available here.
Tuesday 30 July 2024
An Ordinary Council meeting will be held on Tuesday, 30 July 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
30 July 2024 Ordinary Council Meeting Confirmed Minutes
1. Announcement and Table of Contents
6.1 Appointment of a Representative to Local Marine Advisory Committee (LMAC)
6.2 Nominate to the Far North Queensland Road and Transport Group (RRTG)
6.4 Capital Works Progress Report April 2024 to June 2024
6.5 Giving Voice to Chidren Recovery Project – Appointment to Advisory Group
6.6 Douglas Shire Housing Action Plan
6.7 2024-2025 Register of Sole and Specialised Suppliers
6.8 Interim Financial Reports June 2024
6.9 Cyclone Jasper Expenditure to June 2024
6.10 Review and Remaking of Councillor Superannuation Arrangements
6.11 Port Douglas State School Shared Path Project
Tuesday 27 August 2024
An Ordinary Council meeting will be held on Tuesday, 27 August 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
Ordinary Council Meeting Confirmed Minutes
Announcement and Table of Contents
6.1 Mayor’s Diary for July 2024
6.3 July 2024 Financial Report
6.4 Procurement General Policy
6.5 Cyclone Jasper Expenditure to July 2024
6.6 QAO Interim Audit Management Letter 2024
6.7 Reef Guardian Action Plan 2024-2028
6.8 Daintree Gateway Precinct Funding Proposal RPPP
6.9 Gran Fondo Resource and Performance Agreement 2025-2027
6.10 Operational Plan Progress Report for April to June 2024
6.11 Purchase of Port Douglas Splash Park Equipment
6.12 Purchase of New Mini Sweeper
6.13 Regional Bitumen Reseal Contract
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 24 September 2024
An Ordinary Council meeting will be held on Tuesday, 24 September 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Confirmed Minutes 24 September 2024
Announcement and Table of Contents
6.1 Mayors Diary for August 2024
6.2 Acting Chief Executive Officers Diary for August 2024
6.3 August 2024 Financial Report
6.4 Procurement General Policy 2024 2025
6.5 Cyclone Jasper Expenditure to August 2024
6.6 2023-2024 RADF Round Two Applications for Endorsement
6.7 Contractual Matter Sports Field Turf Maintenance
6.8 Macrossan Water Main Connection
6.9 Change of Date for December 2024 Ordinary Council Meeting
Tuesday 08 October 2024 - Special Council Meeting
A Special Council meeting will be held on Tuesday, 08 October 2024, at 9:30am. The agenda and minutes can be downloaded below as they become available below.
Confirmed Minutes 08 October 2024
1. Announcement and Table of Contents
3.1 Daintree Ferry Operating Model
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 29 October 2024
An Ordinary Council meeting will be held on Tuesday, 29 October 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Ordinary Council Meeting Confirmed Minutes
1. Announcement and Table of Contents
6.1 Mayor’s Diary for September 2024
6.2 Acting Chief Executive Officer’s Diary for September 2024
6.3 Financial Statements for the Year Ended 30 June 2024
6.4 September 2024 Financial Report
6.5 Cyclone Jasper Expenditure to September 2024
6.6 Cyclone Jasper Contracts Awarded REPA
6.7 Community Grants 2024-2025
6.8 Trustee Lease and Land Management Plan Lot 94 on SR257 Rex Creek Mossman Gorge
6.11 Water Security Planning for the 2024-2025 Wet Season
6.12 WO6454-001 – Water Main Replacement – Miallo Bamboo Creek Construction
6.13 WO6454-002 – Water Main Replacement – Rocky Point Construction
6.14 Capital Works Progress Report July 2024 to September 2024
6.15 Draft Corporate Plan for Consultation
6.16 Revised Investigation Policy
6.17 Nomination and Appointment to Regional Waste Management Advisory Committee
Tuesday 26 November 2024
An Ordinary Council meeting will be held on Tuesday, 26 November 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Ordinary Council Meeting Confirmed Minutes
1. Announcement and Table of Contents
6.1 Mayor’s Diary for October 2024
6.2 Chief Executive Officer’s Diary for October 2024
6.3 Operational Progress Plan Report for July to September 2024
6.4 October 2024 Financial Report
6.5 Cyclone Jasper Expenditure to October 2024
6.6 QAO Final Management Report 2023 24
6.9 Revised Statutory Policy – Entertainment and Hospitality Expenditure Policy
6.10 Revised Council Policy – Fraud and Corruption Control Policy
6.11 Revised Council Policy – Public Interest Disclosure Policy and Procedure
6.14 Proposal for Permanent Road Closure Lot 1 RL7192 – Unmade Section of Kingston Road, Whyanbeel
6.15 Flying Fox Roost Management Plan
6.16 Port Douglas Splash Park Construction
6.17 WO6103 Port Douglas Wastewater Treatment Plant Inlet Renewal Project
Friday 31 January 2025
An Ordinary Council meeting will be held on Friday, 31 January 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Announcement and Table of Contents
6.1 Mayor’s Diary for December 2024
6.2 Chief Executive Officer’s Diary for December 2024
6.3 November 2024 Financial Reports
6.4 December 2024 Financial Reports
6.5 Operational Plan Progress Report for October to December 2024
6.7 Development Application – Mossman Gorge Cemetery
6.8 Application for Permanent Road Closure Unmade Section of Karnak Road Whyanbeel
6.9 Renewal of Term Lease over Lot 115 SR632 Spinnaker Close Port Douglas
6.10 Capital Works Progress Report October to December 2024
6.11 Daintree River Ferry Update December 2024
6.12 Quarterly Update DRFA Program
6.13 Active Transport Fund – Port Douglas Cycleway Project
6.14 Revised Acceptable Request Guidelines
6.15 Revised Audit and Risk Committee Policy and Terms of Reference
6.16 Report on Audit and Risk Committee Meeting held on 25 November
Tuesday 18 February 2025
An Ordinary Council meeting will be held on Tuesday, 18 February 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 25 March 2025
An Ordinary Council meeting will be held on Tuesday, 25 March 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 29 April 2025
An Ordinary Council meeting will be held on Tuesday, 29 April 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 27 May 2025
An Ordinary Council meeting will be held on Tuesday, 27 May 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 24 June 2025
An Ordinary Council meeting will be held on Tuesday, 24 June 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 29 July 2025
An Ordinary Council meeting will be held on Tuesday, 29 July 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 26 August 2025
An Ordinary Council meeting will be held on Tuesday, 26 August 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 30 September 2025
An Ordinary Council meeting will be held on Tuesday, 30 September 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 28 October 2025
An Ordinary Council meeting will be held on Tuesday, 28 October 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 25 November 2025
An Ordinary Council meeting will be held on Tuesday, 25 November 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 09 December 2025
An Ordinary Council meeting will be held on Tuesday, 09 December 2025, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Council Meeting Live Stream
Council meetings are audio recorded and Video lived streamed. The live stream and subsequent video uploads are available by clicking on the link below.
Deputations to Council
Members of the public may address Council in the Deputations and Presentations section of an Ordinary Council Meeting. Applications for a deputation to Council (where an appointed person or persons may represent a business or group of people on specific matter for discussion with Councillors), must be submitted in writing using the Deputation Request Form. Deputations will have a maximum time frame of 15 minutes. The date and commencement time of the deputations are subject to confirmation once the application is approved and when the agenda for the relevant ordinary Council meeting is finalised.
Petitions
What is a Petition?
A petition is a formal written request placed before Council requesting a particular action. Petitioning is one of the traditional forms by which citizens can make requests direct to Council. Before commencing a petition, consider whether it is the most effective means of dealing with an issue.
Council encourages persons to first attempt to resolve a matter by contacting Customer Service. Additionally, Councillors are available to speak with persons on matters of concern.
How to ensure the Petition is considered valid?
Council’s Standing Orders for Council Meetings General Policy outlines its rules for petitions.
Any petition presented to a meeting of Council shall:
- Be in relation to a specific local government matter (i.e. A matter of which Douglas Shire Council has the power to act) within its jurisdiction;
- Be in legible writing or typewritten and contain a minimum of ten (10) signatures;
- Must include the name and contact details of the Principal Petitioner (i.e. one person who is the organiser and who will act as the key contact for the issue);
- Include the postcode of all petitioners (Please do not include street addresses); and
- Have the details of the specific request/matter appear on each page of the petition.
Where a Councillor presents a petition to a meeting of Council no debate on or in relation to it shall be allowed and the only motion which may be moved is that:
- The petition be received; or
- The petition be received and referred to a responsible officer for consideration and a report to Council; or
- The petition not be received because it is deemed invalid.
Council will respond to the Principal Petitioner in relation to all petitions deemed valid.
Petitions that do not meet these guidelines will be deemed invalid and will not be received by Council.
How is the Privacy of the Principal Petitioner and Signatories protected?
Douglas Shire Council collects and manages personal information in the course of performing its activities, functions and duties. We respect the privacy of the personal information held by us. The way in which Douglas Shire Council manages personal information is governed by the Information Privacy Act 2009 (Qld). We are collecting your personal information so that we can register your petition and to correspond with you regarding the process. This petition may be made public as part of council’s agenda and minute process. Generally, we will not disclose your personal information outside of council unless we are required to do so by law, or unless you have given us your consent to such disclosure. For further information about how we manage your personal information please see our Information Privacy Policy.
Previous Years Council Meeting Agenda & Minutes
- Douglas Shire Council Meeting Agenda & Minutes – 2023-2024 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2022-2023 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2021-2022 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2020-2021 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2019-2020 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2018-2019 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2017-2018 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2016-2017 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2015-2016 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2014-2015 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2013-2014 Financial Year
- Cairns Regional Council Meeting Minutes (2008-2013)
- Former Douglas Shire Council Meeting Minutes Archives