Council holds regular meetings of its Ordinary Meetings and may from time to time call a Special Meetings. Any changes to meetings dates or times are advertised.
The Mayor presides over all Ordinary and Special Council Meetings.
The Ordinary Meeting of Council will generally be held on the fourth Tuesday of each month at 10am. The Meetings will held at the Council Chambers, Council Administration Building, 64 Front Street, Mossman.
Each meeting remains open and transparent to the public through a scheduled video live stream. With the exception of items discussed in a ‘closed’ session, meetings are open to the public.
Meeting Schedule
Ordinary Council Meetings:
| Day | Date | Time |
| Tuesday | 30 April 2024 | 10:00 AM |
| Tuesday | 28 May 2024 | 10:00 AM |
| Tuesday | 25 June 2024 | 10:00 AM |
| Tuesday | 30 July 2024 | 10:00 AM |
| Tuesday | 27 August 2024 | 10:00 AM |
| Tuesday | 24 September 2024 | 10:00 AM |
| Tuesday | 29 October 2024 | 10:00 AM |
| Tuesday | 26 November 2024 | 10:00 AM |
| Tuesday | 17 December 2024 | 10:00 AM |
Agenda & Minutes
Agendas and Minutes from July 2023 are available here.
Tuesday, 11 July 2023 - Special (Budget) Council Meeting
Special Council Meeting
A Special Council Meeting will be held on Tuesday, 11 July 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.
The Special Meeting will be streamed live, recorded and published on Council’s website for viewing by the public.
For more information, please call 07 4099 9444 or enquiries@douglas.qld.gov.au
11 July 2023 Special Council Meeting Confirmed Minutes
Announcement and Table of Contents
3.1 Adoption of Differential General Rates for Financial Year 2023-2024
3.2 Mowbray Valley Rural Fire Brigade Special Charge 2023-2024
3.3 Daintree Rural Fire Brigade Special Charge 2023-2024
3.4 Thornton Peak Rural Fire Brigade Special Charge 2023-2024
3.5 Wonga Rural Fire Brigade Special Charge 2023-2024
3.6 Bloomfield River Rural Fire Brigade Special Charge 2023-2024
3.7 Refuse Special Charge 2023-2024
3.8 Utility Charges and Associated Rating Matters 2023-2024
Tuesday 25 July 2023
An Ordinary Council meeting will be held on Tuesday, 25 July 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.
Council Meetings are now open to the public. There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.
In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.
Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.
The meeting will be live-streamed online and can be access by clicking here.
25 July 2023 Ordinary Council Meeting Confirmed Minutes
Announcement & Table of Contents
6.1 Review of Single-Use Plastic Free Policy 2023
6.2 Review of Administrative Action Complaints Management Policy 2023
6.3 Review of Advertising Spending Policy 2023
6.4 Review of Acceptable Request Guidelines Policy 2023
6.5 Adoption of Investigation Policy
6.6 Capital Works Progress Report for period April to June 2023
6.7 Daintree Ferry Infrastructure Quarterly Report Ending June 2023
6.8 Report from the Chief Executive Officer for period April to June 2023
6.9 Operational Plan Progress Report for April to June 2023
6.10 Tourism Port Douglas Daintree Strategic Plan 2024 and Marketing Strategy 2024
Tuesday 29 August 2023
An Ordinary Council meeting will be held on Tuesday, 29 August 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.
Council Meetings are now open to the public. There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.
In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.
Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.
The meeting will be live-streamed online and can be access by clicking here.
29 August 2023 Ordinary Council Meeting Confirmed Minutes
Announcement & Table of Contents
6.1 Financial Reports July 2023
6.2 Procurement General Policy Review 2023-2024
6.3 QAO Interim Audit Management Letter 2023
6.4 Amendment to Fees and Charge Schedule 2023-2024
6.5 Mowing Contracts – Port Douglas, Mossman, Daintree
6.6 Temporary Labour Hire Local Buy Register of Pre-Qualified Suppliers LB273
6.7 2024-011 Far North Queensland Traffic Control Local Buy LGA Arrangement LB325
6.8 Community Grants Policy and Funding Streams
6.10 Council to CEO Delegation Update – Land Title Act 1994
Tuesday 26 September 2023
An Ordinary Council meeting will be held on Tuesday, 26 September 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.
Council Meetings are now open to the public. There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.
In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.
Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.
The meeting will be live-streamed online and can be access by clicking here.
26 September 2023 Ordinary Council Meeting Confirmed Minutes
Annexure to 26 September 2023 Ordinary Council Meeting Confirmed Minutes
Announcement & Table of Contents
6.1 Financial Report August 2023
6.2 Concealed Leak Financial Assistance Policy
6.3 2024-004 Landfill Waste Disposal
6.4 Permanent Partial Road Closure adjoining Lot 36 NR190, 245 Mowbray River Road Mowbray
6.5 Residential Needs Analysis
6.7 Water Security Strategy and Implementation Plan
6.8 Port Douglas Wastewater Treatment Plan Inlet Works Detailed Design
6.9 Mossman State High School 2023 Annual Presentation of Awards – Sponsorship
Tuesday 31 October 2023
An Ordinary Council meeting will be held on Tuesday, 31 October 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.
Council Meetings are now open to the public. There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.
In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.
Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.
The meeting will be live-streamed online and can be access by clicking here.
20231031 Ordinary Council Meeting Confirmed Minutes
1 Announcement and Table of Contents
6.2 Financial Report September 2023
6.4 2023-2024FY Register of Sole and Specialised Suppliers – Interim Update
6.5 2024 001 Register of Pre Qualified Suppliers for Wet and Dry Plant and Equipment Hire
6.6 Contract 2024-032 Daintree Ferry Davit Modifications Award
6.7 Contract- 2024-021 Engineering SCADA Control System Support
6.8 Tourism Port Douglas Daintree – One Year Extension of Resource and Performance
6.9 Financial Statements for the Year Ended 30 June 2023
6.10 Report from the Chief Executive Officer for Period July to September 2023
6.11 Operational Plan Progress Report for July to September 2023
6.12 Capital Works Progress Report for July to September 2023
6.13 Daintree Coast Community Shed Inc – Tenure Part of 69 Tea Tree Road Diwan (Lot 45 RP739764)
Tuesday 28 November 2023
An Ordinary Council meeting will be held on Tuesday, 28 November 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.
Council Meetings are now open to the public. There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.
In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.
Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.
The meeting will be live-streamed online and can be access by clicking here.
20231128 Ordinary Council Meeting Confirmed Minutes
1 Announcement and Table of Contents
6.1 Financial Reports October 2023
6.2 QAO Final Management Report 2022-23
6.3 2023-224FY Register of Sole and Specialised Suppliers Interim Update
6.4 Indigenous Land and Sea Corporation Trustee Lease Part of L94 SR257 Mossman Gorge
6.5 Lease to Douglas United Football Club Inc over Lot 89 SR536 73 Cassowary Road Cassowary
6.6 Contract WO6214 Pavement Renewal Program 2023-24
6.7 Fleet Renewal Program 2023-24 Trucks
6.8 6213 Reseal Renewal Program 2023-24
6.9 Contract 2023 6204 Junction Road SPS MA Rising Main Replacement
6.12 Date Time and Place for Ordinary Council Meetings in January February and March 2024
6.13 Change of Date for December 2023 Ordinary Council Meeting
6.15 2023-24 Local Disaster Management Plan and Local Disaster Management Group Membership
6.16 Transport Depot 37 Splendour Road Mossman
6.17 Questions on Notice from 31 October 2023 Ordinary Council Meeting
Tuesday 12 December 2023
An Ordinary Council meeting will be held on Tuesday, 12 December 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.
Council Meetings are now open to the public. There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.
In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.
Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.
The meeting will be live-streamed online and can be access by clicking here.
12 December 2024 Confirmed Ordinary Council Meeting Minutes
1 Announcement and Table of Contents
6.1 Financial Reports November 2023
6.3 Community Grants 2023-2024
6.4 RADF Review and 2024 Program
6.5 Mossman Golf Club – Renewal of Management Agreement
6.6 RADF Council Initiated Public Art- Mosaics for Mossman
6.7 Newell Beach Placemaking Proposal
6.8 Douglas Chamber of Commerce Resource & Performance Agreement 2024
6.10 Mossman Splash Pad Fees and Charges
6.11 Mossman Depot Office Building Improvement
6.12 WO5836 Alexandra Range Safety Upgrades
6.13 Transport Depot 37 Splendour Road Mossman
6.14 Growing Regions Grant Expression of Interest Success
Tuesday 23 January 2024
An Ordinary Council meeting will be held on Tuesday, 23 January 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
Council Meetings are now open to the public. There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.
In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.
Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.
The meeting will be live-streamed online and can be access by clicking here.
23 January 2024 Ordinary Council Meeting Confirmed Minutes
1 Announcement And Table Of Contents
6.1 Financial Reports December 2023
6.2 Cyclone Jasper Financial Relief Measures Year End 30 June 2024
6.3 Development Applications For Reconfiguring a Lot 1 into 4 at 291 Mowbray River Road
Tuesday 30 January 2024 - Special Council Meeting
A Special Council meeting will be held on Tuesday, 30 January 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
Council Meetings are now open to the public.
The meeting will be live-streamed online and can be access by clicking here.
30 January 2024 Special Council Meeting confirmed Minutes
Announcement and Table of Contents
Development Application for Configuring a Lot (1 into 4) at 291 Mowbray River Road
Tuesday 27 February 2024
An Ordinary Council meeting will be held on Tuesday, 27 February 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
Council Meetings are now open to the public. There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.
In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.
Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.
The meeting will be live-streamed online and can be access by clicking here.
27 February 2024 Ordinary Council Meeting confirmed Minutes
6.1 Finance Reports January 2024
6.2 Application for permanent partial road closure adjoining 55 Pandanus Rd Cow Bay
6.3 Extension Application MCU at 71-85 Port Douglas Rd Port Douglas
6.4 Daintree Micro Grid 174 Buchanan Creek Rd Cow Bay
6.5 Update on Cyclone jasper and following rain event February 2024
Notice of Motion – Respectfully request that Minister send urgent assistance
Tuesday 12 March 2024
An Ordinary Council meeting will be held on Tuesday, 12 March 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be access by clicking here.
12 March 2024 Ordinary Council Meeting Confirmed Minutes
Announcement and Table of Contents
Tuesday 9 April 2024 - Post Election Meeting
A Post Election meeting will be held on Tuesday, 9 April 2024, at 9am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be access by clicking here.
Statutory Council Meeting Confirmed Minutes
1 Announcement and Table of Contents
5.1 Election Results 2024 Quadrennial Election
5.3 Ordinary Council Meetings Schedule for remainder of 2024
5.4 Appointment of Chair and Deputy Chair Local Disaster Management Group LDMG
Tuesday 30 April 2024
An Ordinary Council meeting will be held on Tuesday, 30 April 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
30 April 202 Ordinary Council Meeting Confirmed Minutes
Announcement and Table of Contents
6.1 Debt General Policy 2024-2025
6.2 Debt Recovery General Policy
6.3 Related Party General Policy
6.5 Appointment of Audit Committee Members
6.6 Financial Reports March 2024
6.7 Cyclone Expenditure to March 2024
6.8 Delegation for TC Jasper Recovery Projects
6.9 Capital Works Progress Report for October 2023 to March 2024
6.10 Report from the Chief Executive Officer for period October to December 2023
6.11 Report from the Chief Executive Officer for period January to March 2024
6.12 Chief Executive Officer’s Diary for April 2024
6.13 Mayor’s Diary for April 2024
6.14 Operational Plan Progress Report for October to December 2023
6.15 Operation Plan Progress Report for January to March 2024
6.16 Preliminary Approval and Application 1 into 33 Lots and Common Property 42 52 Mitre Street
6.18 Material Change of Use Retirement Village 47 Johnston Road Mossman
Tuesday 14 May 2024 - Special Council Meeting
A Special Council meeting will be held on Tuesday, 14 May 2024, at 9am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 28 May 2024
An Ordinary Council meeting will be held on Tuesday, 28 May 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
28 May 2024 Ordinary Council Meeting Confirmed Minutes
1.Announcement and Table of Contents_3
6.1 Mayor’s Diary for May 2024
6.3 Questions on Notice from 30 April 2024
6.4 Reef Guardian Council Program
6.5 Financial Reports April 2024
6.6 Cyclone Jasper Expenditure to April 2024
6.7 Rates and Charges Financial Hardship Policy
6.8 Revenue General Policy 2024
6.9 2024-2025 Schedule of Fees and Charges
6.10 Port Douglas Splash Park Concept
6.12 Application for Permanent Partial Road Closure Adjoining 49-51 Nautilus St Port Douglas
6.13 Tenure for Marine Rescue Services Lot 51 SP288958 Wharf St Port Douglas
Tuesday 25 June 2024
An Ordinary Council meeting will be held on Tuesday, 25 June 2024, at 10am. The agenda and minutes can be downloaded below as they become available.
The meeting will be live-streamed online and can be accessed by clicking here.
25 June 2024 Ordinary Council Meeting Confirmed Minutes
1. Announcement and Table of Contents
6.1 Mayors Diary for June 2024
6.2 Chief Executive Officer’s Diary for June 2024
6.3 Operational Plan 2024-2025
6.4 Cyclone Jasper Expenditure to May 2024
6.5 Terms of Grant – Release of Unallocated Water from Strategic Reserve and Water Security Program
6.6 Standing Orders for Council Meetings
6.7 Sports Master Plan – Re-Allocation of 2023-2024 Budget Funds
Tuesday 25 June 2024 - Special Council Meeting
A Special Council meeting will be held on Tuesday, 25 June 2024, following the Ordinary Council Meeting. The agenda and minutes can be downloaded below as they become available.
The meeting will be live-streamed online and can be accessed by clicking here.
25 June 2024 Special (Budget) Council Meeting Confirmed Minutes
1. Announcement and Table of Contents
3.1 Adoption of Differential General Rates for Financial Year 2024-2025
3.2 Mowbray Valley Rural Fire Brigade Special Charge 2024-2025
3.3 Daintree Rural Fire Brigade Special Charge 2024-2025
3.4 Thornton Peak Rural Fire Brigade Special Charge 2024-2025
3.5 Wonga Rural Fire Brigade Special Charge 2024-2025
3.6 Bloomfield Rural Fire Brigade Special Charge 2024-2025
3.7 Refuse Special Charge 2024-2025
3.8 Utility Charges and Associated Rating Matters 2024-2025
Tuesday 30 July 2024
An Ordinary Council meeting will be held on Tuesday, 30 July 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
30 July 2024 Ordinary Council Meeting Confirmed Minutes
1. Announcement and Table of Contents
6.1 Appointment of a Representative to Local Marine Advisory Committee (LMAC)
6.2 Nominate to the Far North Queensland Road and Transport Group (RRTG)
6.4 Capital Works Progress Report April 2024 to June 2024
6.5 Giving Voice to Chidren Recovery Project – Appointment to Advisory Group
6.6 Douglas Shire Housing Action Plan
6.7 2024-2025 Register of Sole and Specialised Suppliers
6.8 Interim Financial Reports June 2024
6.9 Cyclone Jasper Expenditure to June 2024
6.10 Review and Remaking of Councillor Superannuation Arrangements
6.11 Port Douglas State School Shared Path Project
Tuesday 27 August 2024
An Ordinary Council meeting will be held on Tuesday, 27 August 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
27 August 2024, Ordinary Council Meeting Unconfirmed Minutes
Announcement and Table of Contents
6.1 Mayor’s Diary for July 2024
6.3 July 2024 Financial Report
6.4 Procurement General Policy
6.5 Cyclone Jasper Expenditure to July 2024
6.6 QAO Interim Audit Management Letter 2024
6.7 Reef Guardian Action Plan 2024-2028
6.8 Daintree Gateway Precinct Funding Proposal RPPP
6.9 Gran Fondo Resource and Performance Agreement 2025-2027
6.10 Operational Plan Progress Report for April to June 2024
6.11 Purchase of Port Douglas Splash Park Equipment
6.12 Purchase of New Mini Sweeper
6.13 Regional Bitumen Reseal Contract
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 24 September 2024
An Ordinary Council meeting will be held on Tuesday, 24 September 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 29 October 2024
An Ordinary Council meeting will be held on Tuesday, 29 October 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 26 November 2024
An Ordinary Council meeting will be held on Tuesday, 26 November 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Tuesday 17 December 2024
An Ordinary Council meeting will be held on Tuesday, 17 December 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.
The meeting will be live-streamed online and can be accessed by clicking here.
Council Meeting Live Stream
Council meetings are audio recorded and Video lived streamed. The live stream and subsequent video uploads are available by clicking on the link below.
Deputations to Council
Members of the public may address Council in the Deputations and Presentations section of an Ordinary Council Meeting. Applications for a deputation to Council (where an appointed person or persons may represent a business or group of people on specific matter for discussion with Councillors), must be submitted in writing using the Deputation Request Form. Deputations will have a maximum time frame of 15 minutes. The date and commencement time of the deputations are subject to confirmation once the application is approved and when the agenda for the relevant ordinary Council meeting is finalised.
Petitions
What is a Petition?
A petition is a formal written request placed before Council requesting a particular action. Petitioning is one of the traditional forms by which citizens can make requests direct to Council. Before commencing a petition, consider whether it is the most effective means of dealing with an issue.
Council encourages persons to first attempt to resolve a matter by contacting Customer Service. Additionally, Councillors are available to speak with persons on matters of concern.
How to ensure the Petition is considered valid?
Council’s Standing Orders for Council Meetings General Policy outlines its rules for petitions.
Any petition presented to a meeting of Council shall:
- Be in relation to a specific local government matter (i.e. A matter of which Douglas Shire Council has the power to act) within its jurisdiction;
- Be in legible writing or typewritten and contain a minimum of ten (10) signatures;
- Must include the name and contact details of the Principal Petitioner (i.e. one person who is the organiser and who will act as the key contact for the issue);
- Include the postcode of all petitioners (Please do not include street addresses); and
- Have the details of the specific request/matter appear on each page of the petition.
Where a Councillor presents a petition to a meeting of Council no debate on or in relation to it shall be allowed and the only motion which may be moved is that:
- The petition be received; or
- The petition be received and referred to a responsible officer for consideration and a report to Council; or
- The petition not be received because it is deemed invalid.
Council will respond to the Principal Petitioner in relation to all petitions deemed valid.
Petitions that do not meet these guidelines will be deemed invalid and will not be received by Council.
How is the Privacy of the Principal Petitioner and Signatories protected?
Douglas Shire Council collects and manages personal information in the course of performing its activities, functions and duties. We respect the privacy of the personal information held by us. The way in which Douglas Shire Council manages personal information is governed by the Information Privacy Act 2009 (Qld). We are collecting your personal information so that we can register your petition and to correspond with you regarding the process. This petition may be made public as part of council’s agenda and minute process. Generally, we will not disclose your personal information outside of council unless we are required to do so by law, or unless you have given us your consent to such disclosure. For further information about how we manage your personal information please see our Information Privacy Policy.
Previous Years Council Meeting Agenda & Minutes
- Douglas Shire Council Meeting Agenda & Minutes – 2022-2023 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2021-2022 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2020-2021 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2019-2020 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2018-2019 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2017-2018 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2016-2017 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2015-2016 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2014-2015 Financial Year
- Douglas Shire Council Meeting Agenda & Minutes – 2013-2014 Financial Year
- Cairns Regional Council Meeting Minutes (2008-2013)
- Former Douglas Shire Council Meeting Minutes Archives
