Agenda & Minutes
Meeting Schedule
Live Stream
Deputations
Petitions
Previous Council Meetings Agenda & Minutes

Council Meetings

An Ordinary Council Meeting will be held at 10am on Tuesday, 28 May 2024.

View the Agenda Here

Council holds regular meetings of its Ordinary Meetings and may from time to time call a Special Meetings. Any changes to meetings dates or times are advertised.

The Mayor presides over all Ordinary and Special Council Meetings.

The Ordinary Meeting of Council will generally be held on the fourth Tuesday of each month at 10am.  The Meetings will held at the Council Chambers, Council Administration Building, 64 Front Street, Mossman.

Each meeting remains open and transparent to the public through a scheduled video live stream.  With the exception of items discussed in a ‘closed’ session, meetings are open to the public.

Meeting Schedule

Ordinary Council Meetings:

Day Date Time
Tuesday 30 April 2024 10:00 AM
Tuesday 28 May 2024 10:00 AM
Tuesday 25 June 2024 10:00 AM
Tuesday 30 July 2024 10:00 AM
Tuesday 27 August 2024 10:00 AM
Tuesday 24 September 2024 10:00 AM
Tuesday 29 October 2024 10:00 AM
Tuesday 26 November 2024 10:00 AM
Tuesday 17 December 2024 10:00 AM

Agenda & Minutes

Agendas and Minutes from July 2023 are available here.

Tuesday 25 July 2023

An Ordinary Council meeting will be held on Tuesday, 25 July 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.

Council Meetings are now open to the public.  There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.

In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.

Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.

The meeting will be live-streamed online and can be access by clicking here.

25 July 2023 Ordinary Council Meeting Confirmed Minutes

Announcement & Table of Contents

6.1 Review of Single-Use Plastic Free Policy 2023

6.2 Review of Administrative Action Complaints Management Policy 2023

6.3 Review of Advertising Spending Policy 2023

6.4 Review of Acceptable Request Guidelines Policy 2023

6.5 Adoption of Investigation Policy

6.6 Capital Works Progress Report for period April to June 2023

6.7 Daintree Ferry Infrastructure Quarterly Report Ending June 2023

6.8 Report from the Chief Executive Officer for period April to June 2023

6.9 Operational Plan Progress Report for April to June 2023

6.10 Tourism Port Douglas Daintree Strategic Plan 2024 and Marketing Strategy 2024

6.11 Partial Road Closure over Unnamed Road Reserve, Adjacent to Lot 129 on SR454 Toll Gate Road, Oak Beach

6.12 Proposed Amendment to the Far North Queensland Regional Organisation of Councils Development Manual Planning Scheme Policy V9

7.1 Notice of Motion – Media Relations Policy

7.2 Notice of Motion – Daintree Ferry

Tuesday 29 August 2023

An Ordinary Council meeting will be held on Tuesday, 29 August 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.

Council Meetings are now open to the public.  There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.

In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.

Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.

The meeting will be live-streamed online and can be access by clicking here.

29 August 2023 Ordinary Council Meeting Confirmed Minutes

Announcement & Table of Contents

6.1 Financial Reports July 2023

6.2 Procurement General Policy Review 2023-2024

6.3 QAO Interim Audit Management Letter 2023

6.4 Amendment to Fees and Charge Schedule 2023-2024

6.5 Mowing Contracts – Port Douglas, Mossman, Daintree

6.6 Temporary Labour Hire Local Buy Register of Pre-Qualified Suppliers LB273

6.7 2024-011 Far North Queensland Traffic Control Local Buy LGA Arrangement LB325

6.8 Community Grants Policy and Funding Streams

6.9 Adoption of Tenure Policy

6.10 Council to CEO Delegation Update – Land Title Act 1994

7.1 Notice of Motion – Cooya Beach Cricket Pitch

7.2 Notice of Motion – Media Relations Policy August 2023

Tuesday 26 September 2023

An Ordinary Council meeting will be held on Tuesday, 26 September 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.

Council Meetings are now open to the public.  There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.

In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.

Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.

The meeting will be live-streamed online and can be access by clicking here.

26 September 2023 Ordinary Council Meeting Confirmed Minutes

Annexure to 26 September 2023 Ordinary Council Meeting Confirmed Minutes

Announcement & Table of Contents

6.1 Financial Report August 2023

6.2 Concealed Leak Financial Assistance Policy

6.3 2024-004 Landfill Waste Disposal

6.4 Permanent Partial Road Closure adjoining Lot 36 NR190, 245 Mowbray River Road Mowbray

6.5 Residential Needs Analysis

6.6 Combined application for 6133 Captain Cook Highway for MCU Low Impact Industry and ROL for Lease Agreement for more than 10 years

6.7 Water Security Strategy and Implementation Plan

6.8 Port Douglas Wastewater Treatment Plan Inlet Works Detailed Design

6.9 Mossman State High School 2023 Annual Presentation of Awards – Sponsorship

6.10 Freehold Lease for Safe Places Units

Tuesday 31 October 2023

An Ordinary Council meeting will be held on Tuesday, 31 October 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.

Council Meetings are now open to the public.  There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.

In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.

Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.

The meeting will be live-streamed online and can be access by clicking here.

20231031 Ordinary Council Meeting Confirmed Minutes

1 Announcement and Table of Contents

6.1 Annual Report 2022-2023

6.2 Financial Report September 2023

6.3 Revised Budget 2023-2024

6.4 2023-2024FY Register of Sole and Specialised Suppliers – Interim Update

6.5 2024 001 Register of Pre Qualified Suppliers for Wet and Dry Plant and Equipment Hire

6.6 Contract 2024-032 Daintree Ferry Davit Modifications Award

6.7 Contract- 2024-021 Engineering SCADA Control System Support

6.8 Tourism Port Douglas Daintree – One Year Extension of Resource and Performance

6.9 Financial Statements for the Year Ended 30 June 2023

6.10 Report from the Chief Executive Officer for Period July to September 2023

6.11 Operational Plan Progress Report for July to September 2023

6.12 Capital Works Progress Report for July to September 2023

6.13 Daintree Coast Community Shed Inc – Tenure Part of 69 Tea Tree Road Diwan (Lot 45 RP739764)

6.14 RADF Round One 2023-24 Funding Recommendations

Tuesday 28 November 2023

An Ordinary Council meeting will be held on Tuesday, 28 November 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.

Council Meetings are now open to the public.  There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.

In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.

Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.

The meeting will be live-streamed online and can be access by clicking here.

20231128 Ordinary Council Meeting Confirmed Minutes

1 Announcement and Table of Contents

6.1 Financial Reports October 2023

6.2 QAO Final Management Report 2022-23

6.3 2023-224FY Register of Sole and Specialised Suppliers Interim Update

6.4 Indigenous Land and Sea Corporation Trustee Lease Part of L94 SR257 Mossman Gorge

6.5 Lease to Douglas United Football Club Inc over Lot 89 SR536 73 Cassowary Road Cassowary

6.6 Contract WO6214 Pavement Renewal Program 2023-24

6.7 Fleet Renewal Program 2023-24 Trucks

6.8 6213 Reseal Renewal Program 2023-24

6.9 Contract 2023 6204 Junction Road SPS MA Rising Main Replacement

6.10 Standing Orders for Council Meetings Policy and Informal Breifing Sessions for Councillors Policy

6.11 Caretaker Period Policy

6.12 Date Time and Place for Ordinary Council Meetings in January February and March 2024 

6.13 Change of Date for December 2023 Ordinary Council Meeting

6.14 Heritage Strategy

6.15 2023-24 Local Disaster Management Plan and Local Disaster Management Group Membership

6.16 Transport Depot 37 Splendour Road Mossman

6.17 Questions on Notice from 31 October 2023 Ordinary Council Meeting

Tuesday 12 December 2023

An Ordinary Council meeting will be held on Tuesday, 12 December 2023, at 10am. The agenda and minutes can be downloaded below as they become available below.

Council Meetings are now open to the public.  There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.

In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.

Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.

The meeting will be live-streamed online and can be access by clicking here.

12 December 2024 Confirmed Ordinary Council Meeting Minutes

1 Announcement and Table of Contents

6.1 Financial Reports November 2023

6.2 2024 Australia Day Awards

6.3 Community Grants 2023-2024

6.4 RADF Review and 2024 Program

6.5 Mossman Golf Club – Renewal of Management Agreement

6.6 RADF Council Initiated Public Art- Mosaics for Mossman

6.7 Newell Beach Placemaking Proposal

6.8 Douglas Chamber of Commerce Resource & Performance Agreement 2024

6.9 Petanque Shade

6.10 Mossman Splash Pad Fees and Charges

6.11 Mossman Depot Office Building Improvement

6.12 WO5836 Alexandra Range Safety Upgrades

6.13 Transport Depot 37 Splendour Road Mossman

6.14 Growing Regions Grant Expression of Interest Success

6.15 Questions on Notice from November Council Meetings

7.1 Notice of Motion – Rescind Minute Amendment

Tuesday 23 January 2024

An Ordinary Council meeting will be held on Tuesday, 23 January 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

Council Meetings are now open to the public.  There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.

In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.

Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.

The meeting will be live-streamed online and can be access by clicking here.

23 January 2024 Ordinary Council Meeting Confirmed Minutes

1 Announcement And Table Of Contents

6.1 Financial Reports December 2023

6.2 Cyclone Jasper Financial Relief Measures Year End 30 June 2024

6.3 Development Applications For Reconfiguring a Lot 1 into 4 at 291 Mowbray River Road 

6.4 Mossman Splash Pad Fees and Charges

Tuesday 30 January 2024 - Special Council Meeting

A Special Council meeting will be held on Tuesday, 30 January 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

Council Meetings are now open to the public.

The meeting will be live-streamed online and can be access by clicking here.

30 January 2024 Special Council Meeting confirmed Minutes

Announcement and Table of Contents

Development Application for Configuring a Lot (1 into 4) at 291 Mowbray River Road

Tuesday 27 February 2024

An Ordinary Council meeting will be held on Tuesday, 27 February 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

Council Meetings are now open to the public.  There will be a maximum of 10 people allowed (due to size of the room and to allow for social distancing) and will not need to pre-register.

In line with government regulations, council requires that all guests register (to assist with contract tracing) their details prior to entering the Meeting Room.

Council staff will rotate in and out of the room to ensure the COVID safe capacity is adhered to.

The meeting will be live-streamed online and can be access by clicking here.

27 February 2024 Ordinary Council Meeting confirmed Minutes

  1. Announcement and Table of Contents 

6.1 Finance Reports January 2024

6.2 Application for permanent partial road closure adjoining 55 Pandanus Rd Cow Bay

6.3 Extension Application MCU at 71-85 Port Douglas Rd Port Douglas

6.4 Daintree Micro Grid 174 Buchanan Creek Rd Cow Bay

6.5 Update on Cyclone jasper and following rain event February 2024

Notice of Motion – Respectfully request that Minister send urgent assistance

Tuesday 12 March 2024

An Ordinary Council meeting will be held on Tuesday, 12 March 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

The meeting will be live-streamed online and can be access by clicking here.

12 March 2024 Ordinary Council Meeting Unconfirmed Minutes

Announcement and Table of Contents

6.1 Financial Reports February 2024

6.2 Cyclone Jasper Expenditure to February 2024

Tuesday 14 May 2024 - Special Council Meeting

A Special Council meeting will be held on Tuesday, 14 May 2024, at 9am. The agenda and minutes can be downloaded below as they become available below.

The meeting will be live-streamed online and can be accessed by clicking here.

Notice of Special Council Meeting

Tuesday 28 May 2024

An Ordinary Council meeting will be held on Tuesday, 28 May 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

The meeting will be live-streamed online and can be accessed by clicking here.

Tuesday 25 June 2024

An Ordinary Council meeting will be held on Tuesday, 25 June 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

The meeting will be live-streamed online and can be accessed by clicking here.

Tuesday 30 July 2024

An Ordinary Council meeting will be held on Tuesday, 30 July 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

The meeting will be live-streamed online and can be accessed by clicking here.

Tuesday 27 August 2024

An Ordinary Council meeting will be held on Tuesday, 27 August 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

The meeting will be live-streamed online and can be accessed by clicking here.

Tuesday 24 September 2024

An Ordinary Council meeting will be held on Tuesday, 24 September 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

The meeting will be live-streamed online and can be accessed by clicking here.

Tuesday 29 October 2024

An Ordinary Council meeting will be held on Tuesday, 29 October 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

The meeting will be live-streamed online and can be accessed by clicking here.

Tuesday 26 November 2024

An Ordinary Council meeting will be held on Tuesday, 26 November 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

The meeting will be live-streamed online and can be accessed by clicking here.

Tuesday 17 December 2024

An Ordinary Council meeting will be held on Tuesday, 17 December 2024, at 10am. The agenda and minutes can be downloaded below as they become available below.

The meeting will be live-streamed online and can be accessed by clicking here.

Council Meeting Live Stream

Council meetings are audio recorded and Video lived streamed.  The live stream and subsequent video uploads are available by clicking on the link below.

Watch Council Meetings Live Stream

Deputations to Council

Members of the public may address Council in the Deputations and Presentations section of an Ordinary Council Meeting. Applications for a deputation to Council (where an appointed person or persons may represent a business or group of people on specific matter for discussion with Councillors), must be submitted in writing using the Deputation Request Form.  Deputations will have a maximum time frame of 15 minutes. The date and commencement time of the deputations are subject to confirmation once the application is approved and when the agenda for the relevant ordinary Council meeting is finalised.

Deputation Request Form

Petitions

What is a Petition?

A petition is a formal written request placed before Council requesting a particular action.  Petitioning is one of the traditional forms by which citizens can make requests direct to Council.  Before commencing a petition, consider whether it is the most effective means of dealing with an issue.

Council encourages persons to first attempt to resolve a matter by contacting Customer Service.  Additionally, Councillors are available to speak with persons on matters of concern.

How to ensure the Petition is considered valid?

Council’s Standing Orders for Council Meetings General Policy outlines its rules for petitions.

Any petition presented to a meeting of Council shall:

  • Be in relation to a specific local government matter (i.e. A matter of which Douglas Shire Council has the power to act) within its jurisdiction;
  • Be in legible writing or typewritten and contain a minimum of ten (10) signatures;
  • Must include the name and contact details of the Principal Petitioner (i.e. one person who is the organiser and who will act as the key contact for the issue);
  • Include the postcode of all petitioners (Please do not include street addresses); and
  • Have the details of the specific request/matter appear on each page of the petition.

Where a Councillor presents a petition to a meeting of Council no debate on or in relation to it shall be allowed and the only motion which may be moved is that:

  • The petition be received; or
  • The petition be received and referred to a responsible officer for consideration and a report to Council; or
  • The petition not be received because it is deemed invalid.

Council will respond to the Principal Petitioner in relation to all petitions deemed valid.

Petitions that do not meet these guidelines will be deemed invalid and will not be received by Council.

How is the Privacy of the Principal Petitioner and Signatories protected?

Douglas Shire Council collects and manages personal information in the course of performing its activities, functions and duties.  We respect the privacy of the personal information held by us.  The way in which Douglas Shire Council manages personal information is governed by the Information Privacy Act 2009 (Qld).  We are collecting your personal information so that we can register your petition and to correspond with you regarding the process.  This petition may be made public as part of council’s agenda and minute process.  Generally, we will not disclose your personal information outside of council unless we are required to do so by law, or unless you have given us your consent to such disclosure.  For further information about how we manage your personal information please see our Information Privacy Policy.